Secretary & Administrative Officer

Location: Singapore

Company

hirify.global operates in the financial services and banking sector.

What you will do

• Provide office administration and secretarial support to the Singapore branch and senior executives.
• Coordinate executive travel, including approvals, flights, hotels, business visas, and related logistics.
• Manage calendars, meetings, interviews, expense claims, presentations, minutes, filing, and travel records.
• Coordinate vendors, procurement, contracts, invoices, office supplies, facilities services, and maintenance.
• Support office events, onboarding and termination logistics, office reconfiguration, renovation, and relocation.
• Handle reception, calls, mail, meeting rooms, visitor support, health and safety arrangements, and regional projects.

Requirements

• Diploma qualification with at least 8 years of experience in office administration and secretarial support.
• Good command of spoken and written English.
• Strong communication and PC skills, including Microsoft Office.
• Proactive, detail-oriented, independent, organized, diligent, open-minded, and able to manage time effectively.
• Previous experience in financial institutions or banks is advantageous.

Culture & Benefits

• Work includes coordination with executives, vendors, service providers, building management, and regional stakeholders.
• Responsibilities cover office events, training, seminars, town halls, offsites, and daily workplace services.
• Occasional pantry and visitor service support is part of the role.