Office Coordinator (Construction)

Location: Toronto, Ontario, Canada; full-time office-based position

Salary: $55,000–$70,000 CAD annually

Company

General contractor specializing in energy, infrastructure, and construction, operating across North America, Australia, Singapore, and Germany.

What you will do

• Provide administrative and operational support to the Director and leadership team.
• Manage correspondence, filing systems, document control, time submissions, and records.
• Coordinate office schedules, meetings, agendas, travel arrangements, reports, and presentations.
• Maintain communication between departments, field teams, project teams, and leadership.
• Manage office supplies, equipment, vendors, contractors, and service providers.
• Coordinate employee onboarding and offboarding, including workspace setup, system access, and orientation support.

Requirements

• High school diploma or GED required.
• 5+ years of office administration or related experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong verbal and written communication, organization, multitasking, and attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work independently with minimal supervision and collaboratively within a team.

Nice to have

• Post-secondary education in Office Administration or a related field.

Culture & Benefits

• Competitive total compensation.
• Meaningful and challenging work in energy, infrastructure, and construction.
• Collaborative and engaging work environment.
• Commitment to workplace safety, diversity, and inclusion.