Lead Administrative Assistant

Location: Singapore

Company

hirify.global is a global pizza company operating more than 22,300 stores across over 90 markets through its people, technology, and franchise system.

What you will do

• Manage the Singapore regional office and provide primary administrative support to two International Vice Presidents.
• Coordinate executive calendars, meeting priorities, communications, regional meetings, and market visits with internal and franchisee-supporting administrators.
• Arrange travel, logistics, itineraries, and visa applications for executives and team members.
• Plan and deliver meetings and events, including budgets, catering, accommodations, room setup, technology, materials, and follow-up actions.
• Manage office supplies, groceries, amenities, deliveries, facilities coordination, corporate vendors, and office services.
• Support expense tracking, budget control, vendor billing reviews, Culture Club events, and onboarding for new Singapore office employees.

Requirements

• At least 7 years of experience supporting senior executive teams.
• Experience working in a regional or global environment with a multinational company.
• Ability to coordinate with people across multiple time zones, countries, and cultures.
• Highly organized, resourceful, discreet, service-minded, and able to manage multiple priorities independently.
• Strong communication, problem-solving, and confidentiality skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and digital collaboration platforms.

Culture & Benefits

• Paid holidays and vacation.
• Medical, dental, and vision benefits from the first day of employment.
• No-cost mental health, fitness, nutrition, and wellness programs.
• Childcare tuition discounts, fertility benefits, and adoption assistance.
• 401(k) matching contributions, a 15% employee stock purchase discount, and a company bonus.