Administrative Assistant (AI)

Location: New York, New York; primarily in-office at the New York office

Salary: $49–$74 USD per hour, with potential incentive pay and/or equity.

Company

hirify.global is a publicly traded data platform company serving hyperscalers, AI labs, AI hardware supply chains, data platform providers, and the broader AI ecosystem.

What you will do

• Manage complex, high-volume calendars for Vice Presidents and leadership teams, prioritizing meetings and resolving conflicts across global time zones.
• Research, arrange, and manage domestic and international travel, expense reports, and purchase requisitions.
• Act as a professional liaison between executive offices, internal organizations, customers, and external partners.
• Coordinate team operations, events, scheduling, and special projects from inception to completion.
• Prioritize incoming emails, calls, and other communications so executives remain prepared for high-priority matters.

Requirements

• Demonstrated expertise in calendar management for senior leaders across time zones and organizational levels.
• Advanced proficiency with Google Workspace, Concur, Microsoft Office, and Zoom.
• Experience with enterprise platforms including Workday, DocuSign, ServiceNow, Tableau, and Greenhouse.
• Experience using AI tools such as ChatGPT and Gemini to improve administrative efficiency.
• Excellent written and verbal communication, grammar, proofreading, attention to detail, and discretion with confidential information.
• Ability to work from the New York office in accordance with company policies.

Culture & Benefits

• Environment focused on innovation, critical thinking, challenge, and trailblazing.
• Growth support and opportunities to contribute to meaningful work.
• Collaborative culture centered on teamwork and inclusive leadership.
• Flexible time off, wellness resources, and company-sponsored team events.
• Accessibility accommodations are available throughout the hiring process.

Hiring process

• Applications are accepted on an ongoing basis until the position is filled.
• Candidates may request accommodations for all aspects of the hiring process.