Administrative Assistant, Floater Support

Location: West Los Angeles, California, USA; hybrid schedule with in-office work Monday-Wednesday and remote work optionally available Thursday-Friday.

Salary: $28.00–$30.00 per hour, depending on skills and experience.

Company

hirify.global is part of The Wonderful Company, a privately held global company producing food, beverage, wine, and other consumer brands, with more than 10,000 employees worldwide.

What you will do

• Support daily operations on the executive floor, including snacks, beverages, kitchens, office supplies, and conference rooms.
• Manage complex executive calendars, meeting schedules, travel arrangements, accommodations, and transportation.
• Provide coverage for Executive Assistants and reception staff during absences, breaks, vacations, and high-demand periods.
• Coordinate building-wide grocery and snack orders and manage the new employee headshot program.
• Collaborate across teams to improve office efficiency, communication, and the workplace experience.
• Adjust schedules and support changing projects and executive needs with professionalism and discretion.

Requirements

• At least 1 year of experience, including internships, supporting executives or participating in office management.
• Strong knowledge of Microsoft Office, including presentation formatting and basic report development.
• High organization, attention to detail, discretion, urgency, and confidentiality.
• Ability to support multiple leaders, follow individual preferences, and manage multiple tasks simultaneously.
• Professional, confident, proactive, adaptable, and diplomatic approach.

Nice to have

• Four-year degree in Communications, Business Administration, or a related field.

Culture & Benefits

• Medical, vision, and dental coverage, plus a 401(k) with matching eligibility.
• Online physician consultations, virtual mental health resources, life coaching, fitness reimbursements, and wellness rewards.
• Career advancement, internal mobility, leadership training, webinars, and eLearning.
• Company-wide mentorship, employee community groups, and continuous improvement training.
• Opportunities to participate in charitable giving and community service projects.