RBS Admin Assistant (with Invoicing and Logistic experience)

Location: Alabang, Muntinlupa, Metro Manila, Philippines. Hybrid work arrangement may vary by affiliate country, with availability to work onsite for 2 to 6 months.

Company

hirify.global provides testing, inspection, and certification services through a global network of offices and laboratories.

What you will do

• Create detailed purchase orders for third-party and affiliate jobs through I-Procurement.
• Track vendor deliveries, deadlines, service quality, and order documentation.
• Coordinate with vendors and internal teams to resolve issues and adjust orders.
• Support the preparation, formatting, version control, and timely submission of proposals and tenders.
• Collect and verify technical, financial, and administrative information with sales, operations, and finance teams.
• Provide administrative support, respond to inquiries, maintain working relationships, and follow hirify.global quality, QHSE, HR, and safety procedures.

Requirements

• Bachelor’s degree in administration, secretarial studies, or a similar field.
• Advanced proficiency in Excel, Outlook, PowerPoint, Word, and Windows-based applications.
• Good command of English at B2+ level.
• Previous administrative experience is preferred.
• Availability for the required hybrid and onsite arrangement.

Nice to have

• Experience with Salesforce.
• Experience with LinkedIn.
• German language skills.

Culture & Benefits

• Full-time employment within a global testing, inspection, and certification organization.
• Opportunities to develop skills and knowledge for career progression.
• Positive, service-oriented, and safety-conscious working environment.
• Hybrid work arrangement subject to affiliate-country requirements.