Admin Assistant (Finance/Marketing, Xero and Shopify)

Location: Work from home in the Philippines; cities listed include Ortigas, Alabang, Pampanga, or Cebu. Work schedule: 5:00 AM–2:00 PM PHT / 7:00 AM–4:00 PM Brazil time.

Company

hirify.global is hiring for an administrative and marketing support role combining finance coordination with e-commerce and social media activities.

What you will do

• Generate and distribute accurate customer invoices.
• Perform data entry and cross-reference job worksheets and databases.
• Prepare, proofread, and send contracts, reports, and other business documents.
• Allocate purchase invoices, reconcile them with purchase orders and payments, and coordinate supplier transactions.
• Monitor accounts receivable, follow up on overdue payments, and maintain payment records.
• Update e-commerce listings, pricing, and content, and create and schedule social media posts.

Requirements

• Bachelor’s degree in Business Administration, Marketing, Finance, or a related field.
• 3+ years of experience in administrative support, accounts coordination, or digital marketing.
• Proficiency in QuickBooks, Microsoft Excel, and document management tools such as Adobe Acrobat and Google Drive.
• Familiarity with e-commerce platforms such as Shopify and WooCommerce and social media tools such as Hootsuite and Canva.
• Basic knowledge of accounts payable, accounts receivable, and purchase order processes.
• Strong organization and written communication skills.

Culture & Benefits

• Work-from-home arrangement.
• Full-time schedule aligned with MNL time.
• HMO, dental, and life insurance for the employee and one dependent from day one.
• Birthday, vacation, medical, and maternity leave; up to six vacation days can be converted to cash on anniversary.
• Employee engagement activities including a year-end party, family day, and team building.