Executive Assistant

Location: Remote; availability during U.S. working hours required for most roles

Company

hirify.global provides remote administrative support services for executives and leadership teams.

What you will do

• Manage executive calendars, schedules, meetings, agendas, and follow-up action items.
• Organize inboxes, respond to correspondence, and flag important messages.
• Coordinate travel arrangements, bookings, itineraries, and logistics.
• Prepare and proofread reports, internal documents, and presentations.
• Maintain digital filing systems and support research, data entry, and light project coordination.
• Communicate with internal teams and external contacts while monitoring deadlines and daily priorities.

Requirements

• At least 1–2 years of experience as an executive assistant, personal assistant, or in a similar administrative support role.
• Strong organizational skills and the ability to manage calendars, schedules, and priorities independently.
• Excellent written and verbal English communication skills.
• Experience with Google Workspace, Microsoft Office, Zoom, and task management platforms such as ClickUp, Asana, or Notion.
• Ability to handle confidential information discreetly and professionally.
• Strong attention to detail, proactive problem-solving skills, and the ability to anticipate needs.

Culture & Benefits

• Remote work in a fast-paced environment.
• Freelance engagement.
• Five-day workweek, with schedules and days off determined by the client.
• Some roles may include weekend shifts; weekend rest days are not guaranteed unless specified by the client.
• Most roles require availability during U.S. working hours, with some flexibility depending on the client.