Administrative Assistant II

Location: hirify.global Okanagan Campus, Kelowna, British Columbia, Canada; onsite role

Salary: $27.95–$34.09 CAD per hour

Company

hirify.global is a university focused on research, innovation, learning, and inclusive academic excellence.

What you will do

• Provide confidential administrative and operational support to the Office of the Provost and Vice-President Academic.
• Coordinate appointments, calendars, meetings, agendas, materials, minutes, committee membership, and follow-up actions.
• Organize logistics for meetings and events, including rooms, IT support, catering, travel, and visitor arrangements.
• Provide reception and front-line customer service for visitors, faculty, staff, students, external agencies, and guests.
• Process honorariums, deposits, expense reports, invoices, purchase orders, and credit-card transactions.
• Scan, file, retrieve, track, archive, and maintain accurately coded records and filing-system reports.

Requirements

• High school graduation, one year of post-secondary education, and four years of related experience, or an equivalent combination.
• Ability to compose complex correspondence and communicate effectively with diverse audiences.
• Strong judgment, tact, discretion, confidentiality, organization, time management, and problem-solving skills.
• Ability to coordinate and direct the work of others, work independently with minimal supervision, and meet deadlines under pressure.
• Commitment to respecting diverse perspectives and enhancing knowledge and skills related to equity, diversity, and inclusion.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, databases, electronic mail, and other office software.

Nice to have

• University degree in a relevant field.
• Administrative experience in a large and complex organization or university environment.
• Experience with Workday or the ability to learn it quickly.
• Familiarity with university structures, procedures, protocols, policies, and government operations.

Culture & Benefits

• Six-month full-time term appointment ending March 31, 2027.
• Staff position classified as non-union hourly administrative staff.
• Work in a diverse university environment serving faculty, staff, students, and visitors.
• Operate with defined objectives while determining priorities independently and exercising sound judgment.