Administrative Assistant (Commercial Real Estate)

Location: Toronto, Ontario, Canada; on-site at 144 Front Street

Salary: CAD 51,899–56,000 per year

Company

hirify.global is a commercial real estate services firm supporting people, clients, and communities across Canada and a global network.

What you will do

• Provide administrative support to the Property Manager and the on-site property management team.
• Coordinate documentation, meeting minutes, follow-ups, and project tracking.
• Order office supplies and coordinate equipment servicing.
• Manage files, including pulling, indexing, and sending records.
• Prepare and draft tenant notices and professional correspondence for approval.
• Issue and track purchase orders, review and code invoices, and complete other administrative duties.

Requirements

• 1–3 years of related experience in a business or office environment.
• Advanced Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook.
• Accurate typing, basic accounting and mathematical knowledge, and the ability to understand real estate terminology and processes.
• Strong written and verbal communication skills, including professional business correspondence.
• Excellent interpersonal, customer service, organizational, time management, and project management skills.
• Must be currently authorized to work full-time in Canada; visa sponsorship is not available.

Nice to have

• Previous experience in the real estate industry.
• Experience with Yardi.

Culture & Benefits

• Collaborative and energetic work environment with social and business interaction.
• Training and development programs supporting career growth.
• Comprehensive and flexible benefits package with competitive compensation.
• Diversity and inclusion program with employee resource groups.
• Access to a global network of 24,000 professionals across 70 countries.