Administrative Assistant

Location: Toronto Office, hybrid schedule; current work authorization for Canada is required

Salary: CAD 60,000–76,000 total annual cash compensation, including base salary and target bonus

Company

hirify.global provides investment portfolios, financial services, and wealth management solutions for Canadian individuals, institutions, and financial advisors.

What you will do

• Manage 6–7 management calendars, schedule meetings, resolve conflicts, prepare materials, and coordinate meeting rooms.
• Provide administrative support through purchase requisitions, invoice payments, filing, expense reporting, travel bookings, and MAC requests.
• Coordinate onboarding logistics, including equipment, software, welcome packages, introductions, and office tours.
• Prepare reports, track performance measures, maintain vacation and sick-day records, and update distribution lists.
• Plan meetings, special functions, and on-site or off-site events, including equipment and catering arrangements.
• Respond to internal and external inquiries, provide reception relief, and direct requests to the appropriate contacts.

Requirements

• 1–3 years of experience in an administrative role; financial services or mutual fund experience is preferred.
• Post-secondary education or equivalent work experience.
• Excellent verbal and written communication, organizational, planning, interpersonal, and judgment skills.
• Ability to maintain confidentiality and use tact, diplomacy, discretion, and sound judgment.
• Strong skills in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Current authorization to work in Canada is required.

Nice to have

• Experience with CONCUR for expenses and travel bookings.

Culture & Benefits

• Hybrid and flexible working arrangements.
• Company RRSP contributions after six months, with no employee matching required.
• Employer-paid health benefits from the first day, including mental health and therapy coverage.
• Parental leave top-up, home office equipment support, generous time off, and paid volunteer days.
• Professional development through training courses, tuition reimbursement, and support for professional designations.
• Diversity and inclusion programs, employee resource groups, and accommodation support during the hiring process.