Office Manager (AI)

Location: On-site in Palo Alto, California, within the San Francisco Bay Area; Monday through Friday during scheduled hours

Salary: $60,000–$120,000 USD per year, depending on experience and skills

Company

hirify.global is building personal AI systems and the full-stack infrastructure required for individuals and organizations to create their own AI models, including training infrastructure, open-weight model post-training, personal hardware, and next-generation interfaces.

What you will do

• Manage front desk operations, visitor access, incoming calls, office inboxes, and conference room preparation.
• Track and replenish office, kitchen, and breakroom supplies while keeping shared spaces organized.
• Coordinate building management, maintenance, repairs, cleaning, waste services, workspace changes, and office equipment.
• Manage physical security, including keys, badges, access permissions, alarm codes, and health and safety readiness.
• Receive and distribute mail and packages, coordinate outgoing shipments, catering, and delivery logistics.
• Manage vendors, invoices, quotes, onboarding logistics, office events, and recurring operational improvements.

Requirements

• Experience owning outcomes, handling sensitive information, and making decisions independently.
• Enthusiasm for technology and AI, with interest in using tools to improve office operations.
• Excellent written and verbal communication and strong organizational judgment.
• Hands-on ability to troubleshoot facilities issues and determine when professional support is needed.
• Comfort with standard office software and willingness to learn new systems quickly.
• Ability to work on-site Monday through Friday in Palo Alto, California.

Nice to have

• Paralegal experience and strong document discipline.
• Accounting or bookkeeping experience with invoices, expenses, or budgets.
• Procurement, purchasing, vendor negotiation, or contract management experience.
• Facilities, building operations, workplace health, or safety experience.

Culture & Benefits

• Hands-on responsibility for the daily operation and safety of the office.
• Opportunity to use AI to automate repetitive office operations.
• Comprehensive health, dental, and vision insurance.
• Unlimited paid time off.