Executive Assistant (AI)

Location: San Francisco, on-site, in person 6 days a week

Company

hirify.global is a tech-first company building frontier AI research capabilities and training its own models end-to-end to accelerate scientific and technological progress.

What you will do

• Manage the CEO’s calendar, travel, expenses, inbox triage, meeting preparation, decision capture, and follow-through.
• Run office facilities, vendors, purchasing, bill pay, supplies, catering, seating, security, mail, shipping, and workspace operations.
• Own meals, snacks, coffee, and daily team logistics for a high-intensity in-person environment.
• Coordinate team dinners, offsites, onboarding, and visits from candidates, partners, and investors.
• Take ownership of urgent or unassigned operational priorities, including events, moves, buildouts, and operational issues.
• Provide ad hoc support across billing, people operations, and other growing operational needs.

Requirements

• Experience serving as a trusted right hand to an executive, founder, or small team.
• Ability to work independently with incomplete information, exercise judgment, and escalate appropriately.
• Exceptional organization and follow-through across multiple simultaneous priorities.
• Ability to manage vendors, negotiate when needed, and maintain high operational standards.
• Comfort working across both executive support and hands-on office operations.
• Willingness to work on-site in San Francisco six days per week.

Culture & Benefits

• High-intensity, in-person working environment.
• Role combining executive partnership, office ownership, and broad operational responsibility.
• Opportunity to support frontier AI research and take on expanding operational scope.