Executive Assistant - Finance

Location: Bar Harbor, Maine, United States; hybrid, with in-office work as needed and occasional travel

Salary: $80,167–$116,242 per year

Company

hirify.global is an independent, nonprofit biomedical research institution focused on genetics, genomics, disease research, and supporting the global biomedical community.

What you will do

• Provide executive-level administrative support to the Senior VP/CFO, Corporate Controller, and Finance leadership team.
• Manage executive calendars, competing priorities, confidential correspondence, incoming issues, and recurring administrative workflows.
• Arrange complex multi-time-zone travel, compile meeting materials, and complete expense reports.
• Coordinate Board Committee meetings, maintain minutes for signature, and manage Finance-related SharePoint sites and email aliases.
• Track absences, time reports, purchase requisitions, and event budgets while supporting budget planning sessions and leadership meetings.
• Organize full-team retreats and manage the Administrative Assistants Information Group, including meetings, speakers, and follow-up.

Requirements

• 8+ years of experience in the same or a similar executive support role; 10+ years preferred.
• High school diploma required; a bachelor’s degree or equivalent combination of education and experience preferred.
• Demonstrated discretion when handling confidential information and strong written and verbal communication skills.
• Ability to manage competing deadlines, adapt to frequent change, and provide after-hours support when needed.
• Advanced proficiency in Microsoft Office, Zoom, Teams, HRIS, financial systems, travel programs, and other enterprise tools.
• Financial acumen for developing, monitoring, and managing budgets, plus availability for occasional travel.

Culture & Benefits

• Hybrid work arrangement with in-office presence in Bar Harbor as needed.
• Eligibility for the Executive Assistant Incentive Plan.
• Work is primarily sedentary, with occasional standing or walking and lifting of up to 10 pounds.
• Work in a nonprofit biomedical research environment supporting research into cancer, neurological and immune disorders, diabetes, aging, and heart disease.