Administrative Specialist - Breast Oncology

Location: Boston, Massachusetts, United States; hybrid work with 2–3 days onsite per week

Salary: $50,070–$60,730 per year

Company

hirify.global conducts cancer research, provides patient care, educates physician-researchers, and works with Harvard Medical School-affiliated hospitals.

What you will do

• Provide administrative support to breast oncology clinicians, faculty, department staff, and leadership.
• Manage phones, mail, office supplies, resource calendars, work orders, meetings, and team schedules.
• Support patient and clinical staff scheduling and communicate with internal and external collaborators.
• Prepare correspondence, letters, spreadsheets, presentations, reports, and other documents.
• Process P-Card reconciliations, expense reports, vendor payments, invoices, and office supply orders.
• Coordinate travel and represent the department for visitors, external groups, and collaborators while maintaining confidentiality.

Requirements

• High school diploma required; bachelor's degree preferred.
• At least 1 year of relevant experience.
• Good written and oral communication skills and exceptional customer service abilities.
• Basic knowledge of Microsoft Office Suite, Google Suite, Zoom, and Adobe.
• Ability to organize, multitask, prioritize, solve problems, maintain confidentiality, and follow through.
• Availability for 2–3 onsite days per week in Boston; patient contact may be required.

Culture & Benefits

• Work in an inclusive, diverse, and equitable healthcare and research environment.
• Contribute to cancer research, patient care, education, and public health initiatives.
• Collaborate with internal teams, external partners, and Harvard Medical School-affiliated hospitals.
• Work under close supervision in a full-time hybrid position.