Team Assistant (Real Estate)

Location: London, United Kingdom; office attendance required at least four days per week, with up to one day working from home

Company

hirify.global operates Columbia Threadneedle Investments, a global investment business serving clients across major asset classes and markets.

What you will do

• Provide personal assistant and administrative support to a seven-person real estate team, including fund, asset management, ESG and research professionals.
• Manage reporting schedules, governance deliverables, contributor updates and distribution lists.
• Coordinate document approvals, compliance materials, meetings, calendars, rooms, catering and business travel across the UK and Europe.
• Prepare meeting minutes, record decisions and actions, and monitor follow-up activity.
• Maintain property records and databases, update internal systems and produce reports.

Requirements

• Previous PA, EA or senior administrative support experience.
• Strong diary, meeting and travel management skills.
• Experience preparing minutes, tracking actions, coordinating documentation and managing reporting schedules.
• Proficiency in Outlook, Word, Excel, PowerPoint and Teams.
• Strong planning, organisational, stakeholder management and attention-to-detail skills.
• Ability to work in the London office at least four days per week and support multiple senior professionals with competing priorities.

Culture & Benefits

• Collaborative, professional and service-focused working environment.
• Face-to-face collaboration and relationship-based work with clients and colleagues.
• Flexibility to work from home one day per week, subject to role requirements.
• Inclusive and performance-based culture with opportunities for growth and career development.

Hiring process

• Specific in-office expectations and any flexible working requirements are discussed during the hiring process.