Office Manager (Facilities)

Location: Shanghai, China; hybrid working opportunities available.

Company

hirify.global is a global quantitative trading firm that develops electronic trading infrastructure and provides trading, engineering, business support, risk management, compliance, and corporate services.

What you will do

• Manage front desk operations, guest registration, meeting rooms, mail, couriers, packages, calls, and shared inbox requests.
• Conduct daily floor inspections and coordinate repairs, maintenance, building management requests, contractors, and facilities vendors.
• Manage pantry supplies, office cleanliness, company lunches, festive gatherings, and corporate events.
• Handle employee enquiries, gym memberships, access cards, lockers, workstation allocations, seating changes, hardware access, documentation, and facilities expense tracking.
• Coordinate business travel in line with company policies.
• Support health and safety activities, including DSE assessments, first aid supplies, and fire drills.

Requirements

• Bachelor’s degree or at least two years of relevant experience.
• Experience in health and safety management.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Strong written and verbal communication skills.
• Positive, friendly, helpful, organized, punctual, proactive, and detail-oriented approach.
• Ability to build effective relationships across groups and levels.

Culture & Benefits

• Hybrid working opportunities.
• Generous paid time off policies.
• Regional savings plans and financial wellness tools.
• Free breakfast, lunch, and snacks daily.
• In-office wellness experiences, selected wellness expense reimbursement, sports teams, and fitness events.
• Volunteer opportunities, charitable giving, social events, workshops, and continuous learning.