Executive Assistant to Chairman

Location: Hybrid in Santa Monica, California, United States, with a minimum of three days per week in person at the Chairman’s residence. Occasional support outside standard business hours and local driving may be required.

Salary: $75,000–$85,000 per year

Company

hirify.global is hiring for an executive and personal support role serving the Chairman.

What you will do

• Manage the Chairman’s professional and personal calendars, meetings, appointments, commitments, and follow-ups.
• Coordinate domestic and international business, personal, and family travel, including flights, accommodations, transportation, and itineraries.
• Support meetings with executives, Board members, and other stakeholders by preparing agendas, materials, correspondence, presentations, and records.
• Manage the Chairman’s Santa Monica residence, including household vendors, contractors, maintenance, repairs, and service appointments.
• Handle expenses, purchases, returns, deliveries, errands, reservations, personal projects, and occasional local driving.
• Anticipate needs, resolve issues proactively, and provide discreet, flexible support across professional and personal priorities.

Requirements

• At least 5 years of experience as an Executive Assistant, Personal Assistant, Household Manager, Family Assistant, or in a similar high-touch support role.
• Experience supporting a senior executive, founder, principal, or high-profile individual is strongly preferred.
• Exceptional organization, calendar management, prioritization, communication, judgment, and problem-solving skills.
• Ability to work autonomously while managing multiple professional, personal, and household priorities with absolute confidentiality.
• Ability to work in person in Santa Monica at least three days per week, with flexibility based on the Chairman’s schedule and needs.
• Valid driver’s license and reliable transportation required.

Nice to have

• Bachelor’s degree.
• Strong proficiency with Microsoft Office, Outlook, PowerPoint, Excel, and other productivity and scheduling tools.

Culture & Benefits

• Health, dental, and vision insurance.
• Employee Assistance Program.
• Unlimited paid time off.
• Perks at Work.
• Flexible support expectations based on changing professional and household needs.