Executive Assistant and Office Manager (Commercial Real Estate)

Location: Coral Gables, Florida, United States; primarily in a standard office environment.

Company

hirify.global is a large private real estate firm providing integrated real estate services and solutions across commercial and other property sectors in the United States, the United Kingdom, and Europe.

What you will do

• Provide executive-level administrative support, including calendar management, travel arrangements, correspondence, expense reports, presentations, and meeting preparation.
• Oversee daily office operations, supplies, equipment, facilities requests, reception, mail, and shipping.
• Manage vendor relationships, office budgets, contracts, catering, maintenance, and office services.
• Coordinate office events, meetings, visitors, conference rooms, and hospitality logistics.
• Support new-hire onboarding through workspace setup, equipment, and building access coordination.
• Act as the primary contact for building management, security, and safety procedures while protecting confidential information.

Requirements

• Bachelor’s degree preferred; equivalent education and experience may be considered.
• 5+ years of experience in an Executive Assistant and/or Office Manager role; commercial real estate experience is preferred.
• Strong organization, multitasking, communication, attention to detail, judgment, and discretion.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience managing vendor relationships and office budgets.
• Current authorization to work in the United States without visa sponsorship now or in the future is required.

Nice to have

• Commercial real estate experience.
• Bachelor’s degree.

Culture & Benefits

• Entrepreneurial mindset within a national real estate firm.
• Training programs, mentorship, and opportunities for continuous learning.
• Medical, dental, and vision insurance.
• 401(k) retirement savings plan, paid time off or flexible time off, paid sick leave, and company-paid holidays.
• Life insurance, long-term disability, AD&D coverage, employee assistance, and wellness programs where available.