Administrative Assistant — Purchase Order & Stakeholder Coordination

Location: Remote in Mexico, Brazil, or Canada with PST overlap; fully bilingual English required

Company

hirify.global is a global technology services company providing cloud architecture, infrastructure, migration, and optimization services through a network of technology professionals across more than 130 countries.

What you will do

• Process, track, and manage purchase orders and corporate card purchases from initiation through completion.
• Coordinate with finance, procurement, vendors, and department leads to resolve discrepancies, approvals, and status updates.
• Confirm order details, delivery timelines, and invoicing with external vendors and service providers.
• Maintain organized records of purchase orders, contracts, and related documentation in line with internal policies.
• Schedule procurement and budget-planning meetings, prepare agendas, and distribute materials.
• Reconcile expense reports, support vendor and team-member onboarding, and contribute to administrative process improvements.

Requirements

• 5+ years of experience in administrative coordination, procurement support, or a similar role.
• Experience managing purchase orders, invoices, or vendor relationships.
• Excellent organization, attention to detail, and the ability to manage multiple priorities under deadlines.
• Strong written and verbal communication skills across multiple stakeholders and departments.
• Fully bilingual English proficiency is required with no exceptions.
• Proficiency with office, procurement, finance, spreadsheet, or PO/ERP systems.

Nice to have

• Experience supporting Directors, Senior Directors, or similar leadership.
• Familiarity with corporate procurement systems and approval workflows.
• Bachelor's degree.
• Calm, solutions-oriented communication style with professionalism and discretion.

Culture & Benefits

• Fully remote work arrangement within the specified countries.
• Collaboration with a broader administrative team on cross-departmental projects.
• Opportunity to improve procurement processes and support a high-performing team.
• Work involving sensitive purchasing information and requiring discretion.

Hiring process

• The recruitment process is designed to move efficiently from one step to the next.