Executive Assistant

Location: Remote from Mexico, Colombia, Costa Rica, Brazil, or the Dominican Republic; U.S. business hours

Company

hirify.global is hiring for a remote executive support role.

What you will do

• Manage the executive's inbox, messaging channels, calendar, appointments, and commitments.
• Triage communications, draft responses, resolve scheduling conflicts, and prepare the executive for upcoming commitments.
• Translate high-level plans into actionable tasks, track progress, and follow up on deadlines and outstanding items.
• Coordinate sales activities, leads, contacts, CRM workflows, and prospect follow-ups.
• Assist with expenses, invoices, basic bookkeeping coordination, and accounting records.
• Manage social media scheduling, engagement monitoring, and the executive's professional voice across platforms.

Requirements

• 5+ years of experience in Executive Assistant, Operations, or Chief-of-Staff-adjacent roles supporting a senior leader.
• Strong written English communication skills and the ability to manage high-volume email and messaging with accuracy and sound judgment.
• Experience with sales coordination, CRM tools, pipeline tracking, or client follow-up workflows.
• Hands-on experience with expense management, invoicing, bookkeeping support, or other basic accounting tasks.
• Experience managing social media accounts for an individual or brand.
• Excellent organization, follow-up, time management, attention to detail, discretion, and professional judgment.

Culture & Benefits

• Full-time remote position.
• Work during U.S. business hours.
• Primarily asynchronous work with check-ins as needed.
• Responsibilities include handling confidential communications and financial information.

Hiring process

• Initial application.
• Spark Hire one-way video interview.
• Client interview, followed by offer and onboarding.