Executive Administrative Assistant (MedTech)

Location: Hybrid position in Horsham, Pennsylvania, United States

Company

Johnson & Johnson MedTech develops healthcare and medical technology solutions as part of Johnson & Johnson’s broader healthcare organization.

What you will do

• Provide comprehensive administrative support to a leader of a global organization, including complex calendar and schedule management.
• Coordinate domestic and international travel, executive meetings, visits, town halls, and global offsite logistics.
• Prepare presentations, meeting materials, correspondence, executive updates, and other digital documentation.
• Anticipate executive needs, resolve issues, coordinate assignments, and serve as a trusted point of contact.
• Manage special projects, external subcontractor interactions, expense reports, and contingent workforce administration.
• Coordinate onboarding and offboarding activities, meeting minutes, corporate cards, hardware, and system access requests.

Requirements

• High school diploma or equivalent.
• At least 8 years of experience supporting C-level or senior executives.
• Advanced experience managing complex global calendars and travel schedules.
• Experience in a global, matrixed organization, with strong organization, prioritization, communication, discretion, and problem-solving skills.
• High proficiency with Microsoft Office, Concur, and Amex Travel.
• Experience supporting projects, onboarding, budgets, milestone tracking, and executive documentation.

Nice to have

• Familiarity with Ariba and contract tracking systems.
• Experience in healthcare or pharmaceuticals.

Culture & Benefits

• Work in a global, fast-paced, matrixed healthcare organization.
• Collaborate with employees, management, clinicians, partners, vendors, subcontractors, Finance, Legal, and Communications.
• Support inclusive workplace practices aligned with Johnson & Johnson’s Credo and Leadership Imperatives.
• Position is overtime eligible.