Executive Assistant (Biotech)

Location: Hybrid role based out of the Bridgewater, New Jersey office; remote work is available most of the time with in-person collaboration as needed.

Company

hirify.global is a global biopharmaceutical company focused on transforming the lives of patients with serious and rare diseases.

What you will do

• Manage multiple executive calendars, schedule meetings, coordinate travel, prepare expense reports, and summarize meetings.
• Administer team channels, maintain files, upload updates, and keep internal stakeholders informed.
• Coordinate purchase orders, statements of work, invoices, and the Procure to Pay process.
• Organize team meetings, town halls, engagement events, food, travel, and other logistics.
• Support department projects and initiatives while identifying operational gaps and proposing improvements.
• Coordinate with Legal and Compliance on Expert Service Agreements and other contracts; prepare and maintain Excel, Word, and PowerPoint materials.

Requirements

• At least five years of Executive Assistant experience; experience supporting senior leaders in pharmaceutical or biotech organizations is preferred.
• High School diploma required; Bachelor's degree preferred.
• Experience supporting multiple executives simultaneously and managing shifting priorities.
• Strong discretion when handling confidential or sensitive matters.
• Excellent calendar management, written and verbal communication, organization, accuracy, and attention to detail.
• High proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Culture & Benefits

• Hybrid work model with purposeful in-person collaboration and flexible work schedules.
• Medical, dental, vision, and mental health support, plus an annual wellbeing reimbursement and Employee Assistance Program.
• Paid time off, fertility and family-forming benefits, caregiver support, and company-paid life and disability insurance.
• 401(k) plan with company match, annual equity awards, and Employee Stock Purchase Plan participation.
• Learning opportunities through LinkedIn Learning, skill-building workshops, leadership programs, mentorship, and networking.