High Level Executive Assistant (Industrial Engineering & Mining)

Location: Remote from Metro Manila, Philippines; aligned with AU business hours and holidays

Salary: PHP 90,000–130,000 per month

Company

Industrial engineering and mining solutions business delivering specialized equipment, operational excellence, and technical precision.

What you will do

• Provide high-level support to two C-suite executives, including complex calendar management, travel coordination, documentation, and inbox triage.
• Prepare daily executive briefs covering priorities, urgent decisions, and commercial updates.
• Run the weekly operating cadence and track the team's “Big 5” priorities.
• Register and follow up on strategic actions, customer commitments, and internal deliverables across departments.
• Track sales pipeline health, customer opportunities, next steps, owners, contacts, and proposals.
• Optimize administrative workflows to reduce routine executive workload by up to 30%.

Requirements

• 5+ years of experience as a high-level Executive Assistant, Operations Coordinator, or Business Performance professional.
• Experience supporting multiple executives or senior leadership teams.
• Background in engineering, mining, manufacturing, heavy industry, or technical operations.
• Expertise in inbox management, decision preparation, actionable recommendations, and calendar strategy.
• Strong verbal and written communication skills for working with clients, commercial partners, and internal managers.
• Ability to analyze operational bottlenecks, understand sales pipelines, identify risks, and reinforce accountability diplomatically.

Culture & Benefits

• Fully remote full-time work arrangement.
• Working hours aligned with Australian business hours.
• Holidays aligned with Australian holidays.
• Direct exposure to C-suite leadership and commercial operations.