Executive Assistant and Office Manager

Location: Nashville, TN, United States; primarily working in a standard office environment

Company

hirify.global is a large private real estate firm providing integrated services and solutions across commercial and other property types in the United States, the United Kingdom, and Europe.

What you will do

• Provide executive-level administrative support, including calendar management, travel arrangements, correspondence, expense reports, presentations, and meeting preparation.
• Oversee daily office operations, supplies, equipment, facilities requests, reception, mail, and shipping and receiving.
• Manage office budgets, vendor relationships, and contracts for supplies, catering, maintenance, and office services.
• Coordinate office events, meetings, visitor logistics, conference room scheduling, and hospitality.
• Support new-hire onboarding logistics, including workspace setup, equipment, and building access.
• Act as the primary contact for building management, security, and safety procedures while protecting confidential information.

Requirements

• Bachelor's degree preferred; equivalent education and experience may be considered.
• 5+ years of experience in an Executive Assistant and/or Office Manager role; commercial real estate experience is preferred.
• Strong organizational, multitasking, written and verbal communication, judgment, and attention-to-detail skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience managing vendor relationships and office budgets.
• Must be authorized to work in the United States without current or future visa sponsorship.

Culture & Benefits

• Entrepreneurial mindset supported within a national real estate firm.
• Training programs, mentorship, fast-paced assignments, and continuous learning opportunities.
• Medical, dental, and vision insurance.
• 401(k) retirement savings plan, paid time off or flexible time off, paid sick leave, and company-paid holidays.
• Life insurance, long-term disability, AD&D coverage, employee assistance, and wellness programs may be available.