Executive Assistant, Sales (SaaS)

Location: São Paulo, Brazil; full-time role based in the São Paulo hub with in-person onboarding required

Company

Figma develops a collaborative design platform that supports brainstorming, prototyping, design-to-code workflows, real-time collaboration, and AI-enabled iteration.

What you will do

• Manage calendars, meetings, expenses, and business travel for two Senior Directors of Sales covering LATAM and DACH.
• Prepare executives for key meetings, calls, and events, including confidential reports and presentation materials.
• Coordinate senior management meetings, agendas, action items, and follow-up.
• Plan and execute monthly and quarterly meetings, leadership offsites, and internal and external events.
• Build executive materials using Figma, Figma Slides, and FigJam.
• Act as a liaison between senior directors, leadership teams, and regional teams while improving processes for efficiency and global alignment.

Requirements

• 4+ years of experience in an administrative or executive support role.
• Fluent Portuguese and English, with strong communication skills across diverse stakeholders.
• Experience supporting VP-level or senior leadership in complex global markets.
• Strong prioritization, anticipation of needs, discretion, and confidentiality.
• Ability to work effectively in a fast-paced environment and adapt to changing priorities.

Nice to have

• Experience supporting customer-facing teams or sales organizations.
• Experience supporting senior leadership at fast-paced SaaS companies.

Culture & Benefits

• Values learning, curiosity, and continuous professional development.
• Promotes an inclusive environment and equal employment opportunities.
• Reasonable accommodations are available throughout the application and interview process.
• In-person onboarding is required if hired.

Hiring process

• Video interviews require candidates to keep their cameras on.
• Reasonable interview accommodations can include accessible locations, closed captioning, screen-reader-compatible communications, and alternative interview formats.