4 дня назад
Executive Assistant to Founder (AI Productivity)
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Executive Assistant to Founder (AI Productivity): Supporting a founder through calendar and inbox management, meeting coordination, client onboarding, CRM administration, and operational follow-up with an accent on startup operations, executive communication, and AI-enabled workflows. Focus on organizing complex priorities, maintaining accurate HubSpot records, coordinating stakeholders, and ensuring reliable execution during required PST overlap.
Location: Remote from Colombia, Mexico, Costa Rica, Brazil, or Jamaica; PST overlap required
Company
is sourcing for a client seeking operational support for a founder in a fast-moving startup environment.
What you will do
- Manage the founder’s calendar, inbox, priorities, deadlines, and daily coordination.
- Schedule meetings, prepare agendas and context, capture decisions, and track action items through completion.
- Coordinate new-client onboarding, documents, timelines, and communication between clients, the founder, and internal teams.
- Maintain HubSpot or another CRM with accurate communications, activities, notes, and follow-ups.
- Support travel planning, expense tracking, vendor communication, and administrative documentation.
- Use ChatGPT, Claude, Perplexity, and similar tools to draft communications, conduct research, and streamline workflows.
Requirements
- Experience supporting founders, executives, or senior leadership.
- Experience in a startup, agency, or similarly fast-paced environment.
- Excellent written and verbal English communication.
- Strong proficiency with Google Workspace and Slack, plus experience with HubSpot or another CRM.
- Comfort with Loom, Tella, or similar asynchronous communication tools and intermediate-to-advanced AI workflow tools.
- Availability for required PST overlap and residence in one of the listed remote locations.
Nice to have
- Experience with Notion, Obsidian, Airtable, Canva, Calendly, SavvyCal, or SignWell.
- Experience with client onboarding, customer operations, agencies, or small entrepreneurial teams.
Culture & Benefits
- Part-time, fully remote work with direct access to the founder.
- High ownership and visibility across startup operations.
- Daily exposure to modern AI and productivity tools.
- Meaningful responsibility for leadership efficiency, client communication, and operational reliability.
Hiring process
- Initial phone screen, recruiter interview, client interview, then offer and onboarding.
- After applying, complete a self-recorded introductory video through Spark Hire.
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