Operations Specialist

Location: Chicago, IL, USA; hybrid schedule with four in-office days per week, Monday–Thursday

Salary: $49,199.33–$86,253.75 per year

Company

hirify.global is a large healthcare education organization operating accredited medical, veterinary medicine, and university institutions.

What you will do

• Provide administrative and operational support for campus expansion initiatives.
• Maintain project repositories, trackers, plans, timelines, status reports, risks, dependencies, and action items.
• Develop and improve operational processes, tools, templates, and project governance practices.
• Coordinate operational readiness activities, site visits, regulatory research, business licensing, procurement, purchase orders, and facility support.
• Track regulatory and licensing deadlines and submission statuses.
• Build stakeholder relationships and use project management, reporting, and AI-enabled tools to improve operational efficiency.

Requirements

• Bachelor’s degree.
• 4+ years of experience in business operations or project management.
• Strong analytical, problem-solving, organizational, teamwork, interpersonal, and written and verbal communication skills.
• Ability to manage multiple projects, work independently, and make sound decisions with minimal supervision.
• Proficiency with Microsoft Office Suite.

Nice to have

• Experience with process improvement, coordination, and change management.
• Basic knowledge of Smartsheet, SharePoint, and AI technology.

Culture & Benefits

• Hybrid work environment with four in-office days each week.
• Health, dental, vision, life, and disability insurance.
• 401(k) retirement program with a 6% employer match.
• Flexible Time Off policy and 12 paid holidays.
• Collaborative environment focused on healthcare education and workforce development.