Executive Assistant I (Financial Services)

Location: Saint Petersburg, Florida, United States; onsite work required at the St. Petersburg office at least 4 days per week

Company

hirify.global is a financial services firm providing investment and related financial services.

What you will do

• Manage complex calendars, appointments, meetings, communications, and travel arrangements for senior executives.
• Prepare agendas, presentations, reports, correspondence, meeting materials, and expense documentation.
• Coordinate leadership meetings, client meetings, town halls, off-sites, retreats, and other executive events.
• Track action items, support cross-functional initiatives, and resolve scheduling or operational conflicts.
• Manage invoices, procurement requests, administrative budgets, confidential records, and office operations.
• Serve as a professional point of contact for senior leaders, clients, vendors, and internal stakeholders.

Requirements

• High School Diploma required; a Bachelor's degree or equivalent combination of education and experience is acceptable.
• 5+ years of executive-level administrative support experience, preferably in financial services, banking, or a corporate environment.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong calendar management, travel coordination, communication, organization, and prioritization skills.
• Ability to handle highly confidential information, exercise sound judgment, and meet deadlines.
• Ability to work onsite at the St. Petersburg, Florida office at least 4 days per week.

Nice to have

• Experience supporting C-suite executives, Executive Vice Presidents, or senior leadership teams.
• Experience with expense management and travel booking platforms.
• Project coordination or business operations experience.
• Knowledge of financial services practices and terminology.

Culture & Benefits

• Benefits may include medical, dental, vision, life, disability, critical illness, and accident insurance.
• Retirement savings, paid vacation, holidays, sick leave, and parental leave may be available.
• Work involves less than 25% travel.
• Culture emphasizes client-first service, integrity, collaboration, accountability, continuous improvement, and professional growth.