Proposal Coordinator (AI)

Location: Remote work acceptable; available locations include Rapid City, SD; Denver or Colorado Springs, CO; Fort Myers, Tampa, or Sarasota, FL; Bozeman or Helena, MT; San Antonio or Richardson, TX; and Pipersville, PA, USA.

Salary: $65,000–$75,000 per year, with compensation depending on qualifications, skills, location, and experience.

Company

hirify.global is a 100% employee-owned technical consulting company working on energy transition, infrastructure resilience, digital transformation, sustainability, mining, water systems, and renewable energy projects.

What you will do

• Lead and manage the full proposal development lifecycle, including planning, coordination, document setup, and submission.
• Schedule and facilitate meetings, coordinate responsibilities, document deliverables, and manage development timelines.
• Collaborate with subject matter experts, subcontractors, partners, subconsultants, and prime consultants.
• Research internal databases and external sources, then support proposal writing through synthesis, collaboration, and review.
• Ensure proposals meet requirements and are submitted accurately and on time.
• Maintain proposal databases, boilerplate content, templates, and client and opportunity data in Salesforce while guiding teams on win themes and strategy.

Requirements

• Bachelor’s degree or higher from an accredited institution.
• At least five years of experience coordinating proposals in the AEC industry.
• Excellent verbal and written communication skills.
• Strong project coordination, organization, time management, and multitasking skills.
• Experience managing documents and databases; proficiency with Microsoft Office.
• Valid driver’s license and clean driving record; the role requires operating a company or personal vehicle for business-related travel.

Nice to have

• Experience in a writing-related field and using AI.
• Experience with graphic design and page layout using Adobe products.
• Experience with business development practices and Salesforce.

Culture & Benefits

• Employee ownership with eligibility for participation in the Employee Stock Ownership Plan after a qualifying period.
• Comprehensive fringe-benefits package.
• Work on projects addressing energy transition, infrastructure resilience, digital transformation, and sustainability.
• Flexible location options, including remote work.