Proposal Coordinator (Advanced Manufacturing)

Location: 90% remote and 10% in office, with quarterly travel to Knoxville, Tennessee and travel to IACMI events. Candidates must reside in Alabama, Tennessee, Michigan, Ohio, Indiana, Florida, West Virginia, North Carolina, Texas, or Pennsylvania.

Salary: $65,000–$85,000 annually

Company

IACMI – The Composites Institute is an advanced manufacturing institute managed by Collaborative Composite Solutions and supported by industry, academic, government, and Department of Energy partners.

What you will do

• Interpret funding opportunities and application requirements, then create document checklists and submission schedules.
• Collect and review proposal materials for completeness and compliance.
• Coordinate go/no-go meetings and facilitate meetings with internal teams, partners, and sub-recipients.
• Work with project finance and project management teams to align budgets with statements of work.
• Generate proposal status reports, charts, and dashboards for leadership.
• Track proposals and communicate requirements using Monday.com, SharePoint, contract management systems, Teams, and Zoom.

Requirements

• Bachelor’s degree or higher in a relevant field.
• At least three years of proposal management and coordination experience.
• Knowledge of Federal OMB Uniform Guidance, Federal Acquisition Regulations, and granting agency requirements.
• Experience or familiarity with DOE and Department of War contracts, funding opportunities, cooperative agreements, government agencies, or nonprofit organizations.
• Strong planning, organization, communication, prioritization, and problem-solving skills, with the ability to manage multiple proposals and deadlines.
• Valid US driver’s license, legal authorization to work in the United States, and availability for at least 10% travel with overnight stays are required.

Culture & Benefits

• Flexible work arrangements with a primarily remote schedule.
• Comprehensive benefits including 401(k), medical, dental, vision, life, and disability insurance.
• Generous paid time off.
• Professional development opportunities.
• Mission focused on advanced manufacturing innovation, workforce development, and strengthening US manufacturing competitiveness.

Hiring process

• Screening includes questions about location, work authorization, proposal experience, and federal funding requirements.
• Applicants must be willing to complete a background screen and drug test in accordance with applicable laws.