Team Assistant

Location: London, England, United Kingdom; hybrid working with 3–4 days per week in the London office. The role also includes up to two weeks per year working from anywhere.

Company

hirify.global is an employee-owned talent solutions business working across technology, digital, and change through recruitment, academy, solutions, and executive search services.

What you will do

• Coordinate complex internal and external meetings, manage diaries, resolve scheduling conflicts, and organize meeting logistics.
• Prepare agendas, presentations, reports, meeting packs, and follow-up actions.
• Support Commercial leadership with diary reviews, one-to-one preparation, inbox assistance, travel, bookings, and expenses.
• Maintain trackers, administrative systems, communications, commercial initiatives, incentives, and campaigns.
• Plan and deliver company meetings, town halls, socials, team events, catering, presentations, and office activities.
• Provide flexible cover and administrative support across the wider PA and EA team.

Requirements

• Previous experience as a Team Assistant, PA, Sales Support, Business Support, or Administrative professional.
• Strong diary management, meeting coordination, organization, communication, and prioritization skills.
• High attention to detail, independence, ownership, and confidence supporting senior stakeholders.
• Ability to build relationships across all levels and work collaboratively in a fast-paced environment.
• Good working knowledge of Microsoft Outlook, Word, PowerPoint, and Excel.
• Interest in using technology, automation, and AI to improve working practices.

Culture & Benefits

• Employee-owned business with opportunities for employees to contribute to how the company is run.
• Up to 30 days of annual leave, bank holidays, birthday leave, and a Christmas closure period.
• Hybrid working with 3–4 office days per week and up to two weeks per year working from anywhere.
• Annual company ski trip, team socials, performance incentives, and rewards.
• Gym membership subsidy, weekly in-office massages, mental health support, and private health and dental discounts.
• Enhanced maternity pay.