Executive Personal Assistant

Location: London, United Kingdom

Company

hirify.global is a wealth management business providing financial advice, investment platforms, multi-asset investment solutions and discretionary fund management.

What you will do

• Provide proactive and complex diary management for two Executive Committee members, prioritising time and resolving schedule conflicts.
• Coordinate internal and external meetings, including logistics, visitors, agendas, materials and follow-up actions.
• Arrange UK and international travel, accommodation and transfers, responding to changes and resolving issues.
• Plan team events, offsites, workshops and management meetings, including communications and logistics.
• Manage expenses, purchase orders, inbox triage, correspondence, presentations, reports and briefing materials.
• Support governance, risk management and regulatory compliance while handling confidential and commercially sensitive information.

Requirements

• Proven experience providing personal assistant or executive support to senior executives or equivalent leaders in a complex organisation.
• Strong experience with complex diary management, meetings and UK and international travel.
• Advanced working knowledge of Microsoft 365, including Outlook, Teams, Word and PowerPoint.
• Ability to produce concise, accurate correspondence, presentations, meeting records and briefing materials.
• Understanding of confidentiality, data protection, information security and sensitive executive information risks.
• Practical understanding of approved AI tools, including validating outputs and applying human oversight.

Nice to have

• Experience in financial services or another regulated environment.
• Experience with SharePoint, Workday, Coupa and travel or expense-management systems.
• Experience using enterprise AI assistants or automation tools for meeting preparation, drafting, summarisation or action tracking.

Culture & Benefits

• Values include integrity, curiosity, embracing challenge and collaboration.
• 26 days of holiday, equivalent to 182 hours.
• Employee incentive scheme and non-contributory pension scheme.
• Private medical insurance, life assurance at four times salary and income protection at 75% of salary after 26 weeks of absence.
• Flexible benefits are available to UK employees through salary deduction.

Hiring process

• Applications close on Friday 18 September 2026.