Executive Assistant and Office Manager (AI-powered Healthcare)

Location: New York, NY; hybrid work schedule

Compensation: $8,000–$9,000 per month, paid semi-monthly.

Company

hirify.global develops an AI-powered virtual care engine for health systems, providers, and patients.

What you will do

• Manage complex, changing calendars for the CEO and CPO, including meeting scheduling, conflict resolution, and prioritization.
• Coordinate meeting logistics, venues, technology, domestic and international travel, accommodations, transportation, and itineraries.
• Manage vendors, expense reports, building-management relationships, office supplies, deliveries, lunches, snacks, and housekeeping.
• Lead special projects, including research and high-stakes event logistics, while serving as the office communication hub.
• Support onboarding with key-card registration, lunch accounts, seating, IT setup, office tours, and related activities.
• Welcome traveling employees and external guests and coordinate in-office experiences, city recommendations, travel, and dining arrangements.

Requirements

• 4+ years of experience in executive assistance, office management, or a relevant role, preferably in a fast-moving startup or technology environment.
• Bachelor’s degree in Business, Communications, Human Resources, or a related field.
• Strong autonomy, judgment, organization, prioritization, and ability to work with incomplete information.
• Clear, concise, and timely communication skills with a focus on cross-functional collaboration.
• Proficiency with Google Workspace, Slack, and Notion, plus willingness to learn new digital platforms and project-management tools.

Nice to have

• Experience at a startup that scaled to more than 200 employees.

Culture & Benefits

• Hybrid work with weekly lunches and stocked fridges.
• Prorated vacation, company holidays, sick days, and personal days for the engagement period.
• Commuter benefits.
• 401(k) benefit.
• Health, dental, and vision insurance options.
• In-person collaboration, team events, and an employee-focused New York City office environment.