Executive Assistant (AI)

Location: New York City; five days a week, in person, at the SoHo office

Company

hirify.global partners with musculoskeletal care provider groups and specialty clinics, combining care delivery and clinic operations software to improve patient acquisition, clinical workflows, and ongoing patient engagement.

What you will do

• Manage the CEO's and CTO's calendars end to end, protect focus time, and resolve scheduling conflicts.
• Prepare executives for meetings by organizing context, materials, correspondence, documents, and presentations.
• Plan and manage executive travel, itineraries, logistics, reservations, and expense reports.
• Serve as the first point of contact for customers, candidates, investors, guests, and deliveries.
• Run day-to-day office operations, including supplies, kitchen stock, grocery orders, and vendor relationships.
• Coordinate the upcoming office move, team dinners, customer functions, company events, and ad hoc operations projects.

Requirements

• 2–4+ years of administrative or office management experience supporting senior executives, preferably in a startup environment.
• Demonstrated excellence in high-volume calendar management and travel logistics, with the ability to anticipate needs.
• Outstanding written and verbal communication and sound judgment when serving as a first point of contact.
• Fluency with Google Workspace, Slack, Notion, and Zoom, plus an interest in using AI to streamline administrative work.
• Complete discretion when handling compensation discussions, board materials, and sensitive customer issues.
• Reliability and punctuality, with a commitment to working five days a week in the New York City office.

Nice to have

• Experience supporting multiple executives simultaneously.
• Experience planning or executing an office move.
• Experience using generative AI and automation in an administrative setting.

Culture & Benefits

• Work directly with the CEO, CTO, and Chief of Staff.
• Ownership-oriented environment with a bias toward solving problems independently.
• Builder culture focused on creating practical solutions and shipping quickly.
• Direct, transparent communication, fast decision-making, curiosity, and willingness to challenge assumptions.