Recruiting Coordinator (AI & Robotics)

Location: San Mateo, California, United States; onsite in the San Mateo office five days a week

Company

hirify.global builds embodied foundation models, AI systems, and robotics technologies for intelligent interaction with the physical world.

What you will do

• Coordinate all interview stages across San Mateo, Boston, and candidate time zones using Ashby.
• Guide candidates throughout the hiring process and manage clear, thoughtful communications.
• Coordinate candidate travel, including flights, hotels, ground transportation, and reimbursements.
• Maintain Ashby interview plans, templates, scheduling links, interviewer records, and pipeline accuracy.
• Identify scheduling bottlenecks, resolve conflicts, balance interviewer workloads, and support interviewer capacity planning.
• Manage offer logistics, background checks, offer packets, welcome communications, and the handoff to HR and IT.

Requirements

• At least one year of interview coordination at volume or comparable executive assistance or operations experience.
• Hands-on experience with Ashby scheduling, interview plans, templates, and interviewer pools.
• Excellent short-form written communication and strong customer service orientation.
• Exceptional attention to detail, including names, links, time zones, and interview logistics.
• Ability to manage competing priorities and adapt quickly to schedule and hiring changes.
• Willingness to work onsite in the San Mateo office five days a week.

Nice to have

• Interest in a long-term career in People, Talent, or HR.

Culture & Benefits

• Work closely with researchers, roboticists, and company builders across the organization.
• Contribute to a welcoming, respectful, and inclusive candidate experience.
• Handle candidate privacy and sensitive recruiting information with discretion.
• Improve recruiting tools, templates, and workflows as the company grows.