4 часа назад
Real Estate - Administrative Assistant
70 000 - 130 000$
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Real Estate - Administrative Assistant (Executive Support/Real Estate): Supporting Managing Directors and Senior Managing Directors through complex calendar management, travel coordination, expense reporting, and operational tracking with an accent on executive-level judgment, confidentiality, and coordination. Focus on resolving scheduling conflicts, organizing large-scale meetings, arranging domestic and international travel, and maintaining workflows in a fast-paced real estate investment environment.
Location: New York, United States; on-site meeting, conference room, and visitor coordination required
Annual base salary: $70,000–$130,000, plus potential discretionary bonuses, equity, and other incentive compensation.
Company
is a global alternative asset manager with a real estate business investing in and operating commercial, residential, logistics, data center, office, hospitality, and real estate debt assets.
What you will do
- Manage complex calendars, prioritize meetings, coordinate with other assistants, and resolve scheduling conflicts for Managing Directors and Senior Managing Directors.
- Act as a professional and discreet point of contact for calls and correspondence, using independent judgment to support executives.
- Coordinate conference rooms, meeting logistics, visitor registration, conferences, large-scale meetings, materials, and vendors.
- Arrange domestic and international travel, including flights, visas and passports, ground transportation, hotels, and detailed itineraries.
- Oversee expense reporting, receipt tracking, reimbursements, and Excel-based operational tracking systems.
- Support team engagement initiatives, internal events, special projects, and backup coverage for senior professionals.
Requirements
- 7+ years of experience supporting multiple senior executives at the C-suite or equivalent level, ideally in private equity, real estate, or financial services.
- Exceptional emotional intelligence, collaboration, organization, multitasking, prioritization, and communication skills.
- Ability to work autonomously with discretion, confidentiality, sound judgment, and accountability.
- Advanced proficiency in Microsoft Office, including PowerPoint and Outlook.
- Experience coordinating complex travel arrangements and operating effectively in a fast-paced environment.
Nice to have
- Experience with Concur.
Culture & Benefits
- Collaborative environment with opportunities to support senior leaders and cross-functional teams.
- Medical, dental, vision, and FSA benefits.
- Paid time off, life insurance, and a 401(k) plan.
- Potential eligibility for discretionary bonuses, equity, and other incentive compensation.
- Equal employment opportunities and reasonable accommodation support.
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