Administrative Assistant

Location: Milwaukee, WI; hybrid work arrangement

Salary: $26.09–$39.13 per hour

Company

hirify.global is a corporate financial services company focused on serving clients' interests.

What you will do

• Provide administrative and operational support to the Data Solutions & Enablement leadership team.
• Manage calendars for multiple VP leaders and recommend improvements to scheduling, prioritization, and time management.
• Coordinate business travel, expense reports, meetings, venues, catering, audio/video setup, and program materials.
• Support employee engagement activities, lunch-and-learn sessions, holiday parties, leadership offsites, and town halls.
• Manage office space, facility moves, department supplies, and external venue orders.
• Facilitate new-hire onboarding and terminations while identifying opportunities for process optimization.

Requirements

• 5+ years of administrative experience supporting multiple senior-level executives in a fast-paced corporate environment.
• Strong calendar management, prioritization, organizational, time management, communication, and problem-solving skills.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Discretion, diplomacy, sound judgment, and integrity when handling confidential information.
• Ability to collaborate with stakeholders at all organizational levels and adapt to changing demands.

Nice to have

• Bachelor’s or master’s degree.
• Experience with Confluence, SharePoint, and Concur.
• Experience in event planning or project coordination.

Culture & Benefits

• Collaborative environment supporting communication and teamwork across departments.
• Work with internal and external stakeholders in person, virtually, and by email.
• Compensation is adjusted based on skills, experience, market conditions, and location.
• Equal opportunity workplace committed to inclusive participation and professional growth.