Executive Assistant to the VP, Global CSO Organization (Hybrid)

Location: Hybrid role based in Santa Clara, California, with at least three days per week in the office. Requires domestic and international travel approximately four times annually.

Salary: $46.62–$72.84 per hour, plus eligibility for bonus, stock, and benefits.

Company

hirify.global develops products and services for life sciences, diagnostics, technology, and customer-focused industries.

What you will do

• Manage a complex, multi-time-zone calendar for the Vice President of the Worldwide Customer Service Organization.
• Prepare agendas, briefing materials, presentations, and background information for executive meetings and customer engagements.
• Coordinate domestic and international travel, visas, accommodations, transportation, expenses, leadership meetings, town halls, and offsites.
• Support executive communications, leadership-team operating rhythms, organizational materials, onboarding, procurement, and vendor processes.
• Track strategic initiatives, deliverables, milestones, dependencies, headcount, budgets, operational metrics, and leadership priorities.
• Use AI, automation, and digital tools to improve executive productivity, reporting, communication, and operational efficiency.

Requirements

• Bachelor’s degree preferred or equivalent relevant experience.
• At least five years of experience supporting VP-level, C-suite, or equivalent senior executives, preferably in a global, matrixed organization.
• Valid current U.S. passport and ability to travel domestically and internationally as required.
• Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Word, Teams, SharePoint, and Copilot or comparable AI-enabled productivity tools.
• Exceptional organizational, prioritization, communication, judgment, discretion, and problem-solving skills.
• Ability to work independently, manage confidential matters and competing priorities, and build trusted relationships with senior leaders and global stakeholders.

Nice to have

• Experience in life sciences, diagnostics, technology, services, or another customer-centric industry.
• Bachelor’s degree.

Culture & Benefits

• Full-time day-shift schedule with no specified end date.
• Hybrid work arrangement with flexibility based on business needs and individual circumstances.
• Eligibility for bonus, stock, and benefits.
• Work in a fast-paced, highly matrixed global environment across functions, cultures, organizational levels, and time zones.
• Inclusive workplace committed to equal opportunity and accessibility.