Office Manager (AI Infrastructure)

Location: Point Pleasant, West Virginia, United States. Onsite work at an active large-scale construction campus, including regular travel throughout the campus, errands, and physical site-support duties.

Salary: $70,000–$80,000 USD per year, with potential eligibility for bonus, equity, and/or commission programs.

Company

Nscale provides GPU cloud infrastructure designed for AI start-ups and enterprise customers.

What you will do

• Run the Monarch site office, including phones, visitors, mail, packages, supplies, filing, calendars, meetings, and administrative reporting.
• Coordinate office vendors, maintenance, repairs, facilities services, invoices, and minor improvements.
• Support onboarding by preparing workstations, ordering equipment, and coordinating badges, access, and PPE.
• Coordinate travel, lodging, ground transportation, visitor access, and site logistics for staff, partners, and contractors.
• Track office spending, reconcile credit-card receipts, route vendor invoices, and identify cost-saving opportunities.
• Capture photographic documentation of construction progress and assist site leadership with operational needs.

Requirements

• High school diploma or equivalent and 3+ years of experience in office management, office coordination, administrative assistance, or comparable administrative operations.
• Proficiency in Microsoft Office and Google Workspace, with strong written and verbal communication skills.
• Ability to prioritize competing tasks, work independently in a dynamic environment, and handle confidential information with discretion.
• Valid driver's license, reliable personal vehicle, and clean driving record.
• Ability to work in and around an active construction site and lift or carry up to 50 pounds.
• Ability to assemble office furniture with basic hand tools and move throughout the campus environment.

Nice to have

• Experience in construction, data centers, industrial operations, or another site-based environment.
• Experience supporting executives or senior site leadership, managing vendors, procurement, accounts payable, travel, or corporate events.
• Familiarity with Procore, Concur, Expensify, Ramp, Mason County, or the surrounding region.
• Notary public certification or willingness to obtain one.

Culture & Benefits

• Medical, dental, and vision benefits may be available.
• Flexible paid time off, parental leave, and retirement plan participation may be offered.
• Inclusive and equitable workplace with support for workplace accommodations.
• Work focused on operating an AI infrastructure platform under development.