Administrative & Workplace Operations Coordinator

Location: Hybrid in Redmond, Washington, with onsite attendance at two nearby office locations at least three days per week; travel between the locations is required. Monday through Friday, 40 hours per week.

Salary: $24–$26 per hour for candidates based in Washington State.

Company

hirify.global is a technology solutions firm connecting strategy and execution across AI, cloud, data, product development, and emerging technology.

What you will do

• Provide administrative and operational support across multiple teams and coordinate meetings, events, and team activities.
• Manage complex executive calendars and provide backup coverage for administrative professionals.
• Co-manage office space, seating plans, floor plans, organizational resources, and office relocation initiatives.
• Review expense reports and support personnel-related and departmental financial operations.
• Coordinate facility purchasing, hardware procurement, and general office operations.
• Support employee engagement initiatives and independently manage assigned projects, deadlines, and deliverables.

Requirements

• Previous experience in the client’s corporate environment, including familiarity with internal workplace practices and tools.
• 3–5 years of experience managing complex executive calendars, 2–3 years of project management experience, and 1–2 years managing expenses and expense-report workflows.
• Experience supporting senior executives, large teams, and remote or globally distributed colleagues.
• Strong administrative operations, space management, expense management, organization, communication, customer service, and attention-to-detail skills.
• Proficiency with email, calendar, word-processing, spreadsheet, and presentation software.
• Ability to work onsite in Redmond at least three days per week, travel between two nearby offices, work a standard Monday-through-Friday schedule, and lift up to 30 pounds if required.

Nice to have

• Experience providing temporary executive calendar coverage and supporting organizations with multiple senior stakeholders.
• Experience with office moves, seating-plan changes, workspace management, employee engagement, morale, or charitable-giving programs.
• Experience supporting teams across multiple countries or time zones.
• Advanced knowledge of internal administrative, expense, space-management, and workplace tools.

Culture & Benefits

• Medical, dental, and vision coverage may be available to eligible employees.
• Flexible Spending Account and 401(k) retirement plan.
• Competitive paid time off and parental leave.
• Professional growth and development opportunities.
• Collaborative environment supporting teams across the United States and internationally.