Executive Assistant (Robotics)

Location: San Mateo, United States; on-site

Company

hirify.global builds data and operational infrastructure for robotics and AI, including scalable data collection, software, hardware, and operations.

What you will do

• Manage executive priorities, calendars, email, Slack, and information flow for the CEO and occasionally the CTO and COO.
• Coordinate communications, travel, critical logistics, and occasional personal logistics with discretion.
• Prepare meetings, capture decisions, and drive follow-through across owners and deadlines.
• Use AI, automation, and lightweight systems to improve executive-team efficiency and recurring operations.
• Support company planning, marketing, leadership meetings, offsites, events, recruiting, and onboarding.

Requirements

• Experience supporting senior executives, founders, or leadership teams in a fast-paced environment.
• Strong ownership, anticipation of needs, and follow-through.
• Excellent judgment regarding priorities, confidentiality, and information flow.
• Clear communication across functions, seniority levels, and cultures.
• Fluency in Mandarin.
• Comfort with AI tools and genuine interest in robotics, technology, and improving team operations.

Culture & Benefits

• Work closely with company leaders on high-priority problems.
• Gain substantial visibility into executive operations and company planning.
• Help shape how the executive team operates as the company grows.