Senior Executive Assistant (AI Workflows)

Location: Remote, Manila, Philippines; strong daily overlap with New Zealand business hours required

Salary: $1,500–$2,200 per month

Company

hirify.global is hiring for its RecOps function to support the Head of Brand & Customer across executive operations, projects, marketing, and business workflows.

What you will do

• Manage executive inboxes, calendars, domestic and international travel, personal administration, documents, reports, and presentations.
• Coordinate projects, deadlines, deliverables, stakeholders, and follow-ups while identifying stalled work and escalating genuine risks.
• Prepare meeting agendas, briefing notes, background materials, action items, and post-meeting follow-through.
• Support marketing productions, campaigns, suppliers, creators, partners, outreach, proposals, timelines, and operational problem-solving.
• Build repeatable processes, templates, checklists, trackers, and workflow systems using Notion or similar tools.
• Draft professional communications on behalf of the executive and use AI tools to improve research, productivity, communication, and workflows.

Requirements

• 8+ years of broad experience with end-to-end exposure to business operations and ownership of business outcomes.
• Experience making independent decisions, coordinating people and projects, managing priorities, and improving processes or workflows.
• Exceptional written English, professional communication, strong organization, attention to detail, commercial judgment, and problem-solving skills.
• Strong practical experience with AI tools and Notion or similar workflow platforms.
• Ability to work with ambiguity, anticipate needs, identify risks, and handle confidential information discreetly.
• Availability for full-time work with strong daily overlap with New Zealand business hours; a bachelor’s degree or equivalent professional track record is required.

Nice to have

• Experience in a fast-paced, high-growth business or in operations, finance, banking, engineering, partnerships, account management, or project management.
• Founder’s Office, Chief of Staff, startup generalist, senior Executive Assistant, or Executive Business Partner experience.
• Experience supporting senior executives, coordinating marketing or production activities, or building AI-enabled workflows and automations.
• Experience supporting a New Zealand, Australian, US, or international business.

Culture & Benefits

• Independent contractor engagement.
• Remote full-time work with New Zealand-hours alignment.
• Broad scope with increasing ownership as context, trust, and capability develop.
• Opportunity to improve systems and solve recurring operational problems through automation and structured workflows.