Executive Assistant (Fine Fragrance)

Location: Tamboré, São Paulo, Brazil; hybrid role

Company

hirify.global is a global leader in flavors, fragrances, food ingredients, and health and biosciences, delivering sustainable innovations for everyday products.

What you will do

• Provide dedicated executive support to the VP, Commercial Director Fine Fragrances for LATAM, including complex calendar management and scheduling conflict resolution.
• Prepare agendas, briefing materials, presentations, reports, correspondence, and follow-up actions for internal and external engagements.
• Coordinate leadership meetings, strategic initiatives, executive events, customer engagements, and departmental projects.
• Manage domestic and international travel arrangements, itineraries, logistics, expense reports, and travel support.
• Handle office coordination, supply ordering, purchase orders, payment tracking, and document management.
• Collaborate with executive assistants and cross-functional teams across regions, functions, cultures, and time zones.

Requirements

• Bachelor’s degree or equivalent relevant professional experience.
• At least five years of experience as an Executive Assistant or in a similar senior administrative support role.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Professional fluency in English with excellent written and verbal communication skills.
• Experience supporting senior executives, handling confidential information, coordinating complex travel, managing expenses, and maintaining executive schedules.
• Strong organizational, planning, project management, problem-solving, judgment, prioritization, and attention-to-detail skills.

Nice to have

• Experience supporting regional or global commercial leaders in a multinational, matrixed organization.
• Familiarity with Concur, SharePoint, OneNote, Power BI, or similar productivity platforms.
• Experience coordinating large-scale leadership events, executive meetings, or customer-facing engagements in a creative or innovation-driven environment.

Culture & Benefits

• Work in Fine Fragrance, where creativity, science, and innovation come together to create iconic products.
• Gain direct exposure to regional leadership and strategic priorities across Latin America.
• Contribute to event planning, communication initiatives, and process improvement projects beyond traditional executive support.
• Join an inclusive, collaborative, entrepreneurial culture that values diverse perspectives and continuous learning.
• Hybrid work model supporting flexibility, professional growth, and collaboration.