Admin Assistant (Bookkeeping & Inventory Management)

Location: Remote from Mexico, Colombia, Brazil, or Costa Rica; U.S. business hours required

Company

hirify.global is hiring for a client that operates a growing, service-driven business and needs administrative support across finance, inventory, vendors, and daily operations.

What you will do

• Maintain bookkeeping records, process transactions and invoices, perform reconciliations, and support month-end reporting.
• Support payroll processing, payment calculations, financial documentation, and audit-ready digital records.
• Monitor inventory levels and stock movement, coordinate purchasing and replenishment, and investigate discrepancies.
• Manage vendor records, invoices, contracts, payment schedules, orders, and billing communications.
• Create and maintain spreadsheets, trackers, inventory reports, cost summaries, and operational documentation.
• Support leadership and improve accounting, administrative, and operational workflows.

Requirements

• 2+ years of experience in bookkeeping, accounting support, financial administration, or administrative operations.
• Hands-on experience with inventory management, vendor coordination, and financial recordkeeping.
• Proficiency with QuickBooks, Square, similar accounting or payment platforms, and advanced Microsoft Excel or Google Sheets.
• Strong written and verbal English communication and the ability to work independently in a remote environment during U.S. business hours.
• Excellent organization, time management, numerical accuracy, attention to detail, and ownership.
• A degree in accounting, finance, business administration, or a related field is preferred; bookkeeping or accounting certifications are a plus.

Nice to have

• Experience supporting small businesses, creative agencies, or service-based companies.
• Familiarity with U.S. bookkeeping practices, small business tax documentation, payroll processing, and vendor contract management.
• Experience with inventory management software, SOPs, and operational documentation.

Culture & Benefits

• Fully remote work environment with long-term growth potential.
• Opportunity to influence finance, inventory, vendor, and operational systems.
• Exposure to multiple areas of business operations and process improvement.
• Potential career progression into Operations Coordinator, Office Manager, Accounting Coordinator, or Operations Manager roles.

Hiring process

• Application review followed by a 3–5 minute Spark Hire introductory video.
• Recruiter interview and practical bookkeeping or inventory management assessment.
• Final client interview, offer, and background verification.