Office Manager

Location: Edinburgh, United Kingdom; office-based with attendance expected five days a week

Company

hirify.global provides a global wealth management platform that integrates technology with business and investment operations for financial institutions.

What you will do

• Manage hirify.global’s Edinburgh offices, including reception, guest welcome, meeting support, catering, couriers, and office communications.
• Manage suppliers, consumables, stationery, kitchen supplies, equipment, appliances, and office facilities.
• Maintain tidy, secure, functional office areas and meeting rooms, ensuring smooth day-to-day operations.
• Conduct monthly Health & Safety and compliance checks, maintain records, and respond quickly to emergencies.
• Track office expenses, prepare expense reports, and identify opportunities to control costs.
• Coordinate office events, support Culture Clubs, cover administrative team holidays, and assist the Divisional Head with regional projects.

Requirements

• At least three years of experience in a similar office management or administrative role.
• Excellent English and strong communication skills when working with staff, customers, suppliers, and external clients.
• Good working knowledge of Outlook, Teams, Word, Excel, and PowerPoint.
• Proactive, independent, adaptable, detail-oriented, and confident in handling multiple tasks and unexpected situations.
• Ability to handle confidential information with discretion and maintain high service standards.
• Ability to work from the Edinburgh office five days per week.

Nice to have

• First Aid or Fire Warden training.
• Experience in the service industry.

Culture & Benefits

• Work in a creative and innovative office environment.
• Coordinate with global teams across multiple time zones and locations.
• Support consistent global policies and initiatives at the local office level.