Real Estate Project Coordinator

Location: Santa Ana, CA headquarters; hybrid and remote candidates may be considered, but candidates living within a one-hour commute of an office are required to work onsite. Candidates must be authorized to work in the United States.

Salary: $31–$42 per hour

Company

hirify.global provides technology-enabled grading, authentication, vaulting, and sales services for collectible trading cards, autographs, comic books, coins, video games, event tickets, and memorabilia.

What you will do

• Coordinate lease transactions, tenant improvement construction projects, and new site openings.
• Maintain lease administration records, including critical dates, rent schedules, notices, amendments, and landlord communications.
• Track project schedules, milestones, budgets, risks, deliverables, invoices, purchase orders, and vendor onboarding.
• Organize project documentation, contracts, proposals, approvals, floor plans, closeout files, and turnover records.
• Prepare reports, presentations, meeting agendas, action items, and portfolio status updates while coordinating with Finance, Legal, IT, People, landlords, brokers, consultants, vendors, and contractors.
• Use AI and data analysis to improve reporting, project modeling, workflows, templates, and project management processes.

Requirements

• Bachelor’s degree preferred.
• At least 3 years of experience in real estate administration, project coordination, facilities, construction, or a related environment.
• Strong organization, communication, collaboration, attention to detail, follow-through, and problem-solving skills.
• Ability to manage multiple priorities and build effective working relationships across teams.
• Proficiency with Google Suite and project management tools.
• United States work authorization is required; e-Verify is used to validate work eligibility.

Nice to have

• Experience with lease administration systems, construction project management technology, or real estate software.
• Interest in the collectibles industry, manufacturing environments, and process improvement.

Culture & Benefits

• Medical, dental, and vision insurance for full-time employees.
• Fertility, commuter, and educational assistance benefits.
• 401(k) matching plan.
• Paid vacation and ten company-paid holidays.
• Flexible schedules, employee discounts, celebrations, holiday events, and team-building activities.

Hiring process

• Video interviews require candidates to keep their cameras on; some interview steps may take place by phone.
• Remote candidates may be asked to participate in an onsite interview during the final stages.