Administrative Coordinator III

Location: Frederick, Maryland, United States; onsite at the Frederick National Laboratory

Salary: $49,200–$72,439 per year

Company

hirify.global conducts biomedical research and provides scientific and operational support in cancer, infectious diseases, drug development, and related areas.

What you will do

• Coordinate procurement of office materials, equipment, and supplies.
• Prepare purchase orders, invoices, expense requests, and other financial documentation.
• Schedule and document meetings, conferences, seminars, and departmental events.
• Manage calendars and scheduling for senior-level leadership.
• Coordinate domestic and international travel, including authorizations, itineraries, and expense reports.
• Maintain administrative records, filing and tracking systems, publication records, correspondence, and budget data.

Requirements

• High school diploma or equivalent and at least five years of responsible administrative experience.
• Working knowledge of administrative office operations.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with virtual meeting platforms such as Microsoft Teams or WebEx, calendar coordination, meetings, travel, and administrative activities.
• Ability to manage multiple priorities, meet deadlines, maintain accuracy, and communicate professionally.
• Ability to obtain and maintain a security clearance.

Nice to have

• Familiarity with scientific terminology.
• Experience with Costpoint and Corecentric Invoicing System.
• Strong written and verbal communication, organization, interpersonal, time management, and problem-solving skills.

Culture & Benefits

• Full-time employment with competitive compensation.
• Health and wellness programs.
• Income protection, paid leave, and retirement benefits.
• Work supporting national biomedical research programs with global impact.