Administrative Coordinator

Location: Fully onsite across Mountain View one day per week and Santa Clara four days per week; the posting also lists San Francisco, CA.

Company

hirify.global is a technology solutions firm connecting strategy and execution across AI, cloud, data, product development, and emerging technology.

What you will do

• Provide administrative and operational support to a manager and a broader onsite team.
• Manage calendars, schedules, meetings, appointments, domestic travel, and business events.
• Support new-hire onboarding and day-to-day administrative activities.
• Process hardware, supplies, procurement, and purchasing orders.
• Coordinate office space, facilities, and related operational needs.
• Manage competing priorities, support multiple teams, and complete special administrative projects.

Requirements

• Bachelor’s degree from an accredited institution.
• Prior professional administrative support experience.
• Proficiency with Microsoft Office tools, including Outlook, PowerPoint, and Excel.
• Experience with procurement, ordering, or purchasing activities.
• Ability to manage schedules, adapt to changing priorities, and support multiple teams.
• Ability and willingness to work fully onsite across both designated office locations and support a long-term contract assignment, including potential extensions.

Nice to have

• Experience supporting a corporate or enterprise environment.
• Business administration or a related academic or professional background.
• Strong technical aptitude and familiarity with workplace and administrative support technologies.
• Experience with hardware ordering, office operations, or procurement.
• Proactive, self-directed approach with flexibility to support different teams and business functions.

Culture & Benefits

• Collaborative environment with high standards, ownership, and opportunities to take on meaningful challenges.
• Medical, dental, and vision coverage may be available to eligible employees.
• Flexible Spending Account and 401(k) retirement plan.
• Paid time off and parental leave.
• Professional growth and development opportunities.