Executive Assistant (AI)

Location: Toronto, Canada

Company

hirify.global provides a global, end-to-end wealth management platform that integrates technology with business and investment operations for financial institutions.

What you will do

• Provide comprehensive administrative and executive support to the Group Head of North America and Group Head of Commercial, including complex diary and inbox management.
• Coordinate high-priority meetings, leadership and Board sessions, agendas, papers, minutes, action logs, and follow-ups.
• Arrange complex domestic and international executive travel and manage procurement requests, purchase orders, credit card reconciliations, and expenses.
• Maintain confidential documents, records, communications, and relationships with senior leaders, internal teams, service providers, and external clients.
• Support the day-to-day office environment, administrative cross-cover, ad-hoc projects, and mandatory risk and compliance training.
• Use AI-enabled tools such as Microsoft Copilot to streamline workflows, improve documentation, and reduce manual effort.

Requirements

• At least 5 years of experience as an Executive Assistant, ideally supporting multiple senior stakeholders.
• Experience working across time zones and supporting senior leaders remotely.
• Advanced working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Highly organised, proactive, detail-focused, discreet, and capable of managing competing priorities independently.
• Strong written and verbal communication, relationship-building, judgement, problem-solving, and confidentiality skills.
• Willingness to provide broad administrative support outside core executive coverage.

Nice to have

• Experience in financial services, fintech, or a technology-driven environment.
• Familiarity with AI-enabled productivity tools.

Culture & Benefits

• Work within a global Support Services and Administration community.
• Collaborate with local and international teams across a fast-paced organisation.
• Contribute to continuous improvement and share administrative best practices.
• Support a wealth-management platform used by leading financial institutions and millions of investors.